DISTRIBUTION CENTRE MANAGER
?Irish Girl Guides (IGG) is recruiting a Distribution Centre Manager
to manage the Distribution Centre based at National Office. The
Distribution Centre sells uniforms and badges plus other merchandise
primarily to members of the organisation.
The Irish Girl Guides? mission is to enable girls and young women to
develop to their fullest potential as responsible citizens of the
world. This is achieved by the volunteer Leaders running a non-formal
educational programme with **Apply on the website** units across all
counties in the Republic of Ireland.
KEY OBJECTIVES OF THE ROLE
FINANCE RESPONSIBILITIES
* Responsible for ensuring completion of Distribution Centre
administration, to include butnot limited to, bank reconciliations and
salary details for staff, together with any otheradministrative tasks
that arise
* Manage accounting responsibilities in Sage to include payment of
suppliers
* Prepare invoices for account customers and issue monthly
statements
* Responsible for preparing Distribution Centre Year End accounts
ready forindependent auditing
* Ensure that the Distribution Centre operates as a self-financing
entity within IGGthrough performing stock and sales analysis
* Report to CEO and Finance Committee as required
* Produce a status report for Exec using MS Word, Excel and Sage.
* Produce reports whenever required for Finance using Sage and
Excel.
* Monitor and maintain cost saving software upgrades and work with
external suppliers onimplementing as required
STOCK MANAGEMENT
* Source and purchase stock, manage stock control and update website
as required
* Processing and distribution of stock as and when required
including annual inventory check
RETAIL RESPONSIBILITIES
* Ensure and deliver the highest standard of customer service to
every customer
* Co-ordinate and manage daily retail requirements in Distribution
Centre
* Co-ordinate and manage/delegate phone and web sales
* Facilitate and deliver a mobile Distribution service for Regional
and National training events
* Responsible for security management of merchandise in National
Office and at conferencesto include cash handling
* Promote IGG merchandise for sale via internal IGG communication
channels
HR RESPONSIBILITIES
* Lead and motivate a small Distribution Centre team in National
Office
* Source, interview and appraise Distribution Centre staff following
the support andsupervision policy and other HR policies and procedures
of IGG
* Induct and train all new Distribution Centre employees in line
with IGG policy and procedure
OTHER RESPONSIBILITIES
* Liaise with Volunteer Committee Chairs regarding resources required
* Liaise with CEO and Finance Committee on budget and pricing
policies
* Contribute positively to the overall staff team within IGG
* Other ad hoc duties as requested by the Chief Commissioner or CEO
* Operate within the policies and procedures of IGG.
* Awareness, knowledge and understanding of the ethos, culture and
practice of Irish GirlGuides and be able to promote accordingly
KEY ESSENTIALS
* Experience of managing a small business or shop
* Ability to always communicate with team members and suppliers in
an effective, pleasant,courteous and tactful manner
* Proficient in the use of MS Excel and Word
* Good knowledge of Sage **Apply on the website** accounts or
similar accounting and stock control package
* Knowledge of uploading content to Wordpress would be an advantage
* Experience of working with both volunteers and paid staff
* High level of integrity and rapid following up of all tasks is key
* Must be able to multitask and meet deadlines
* Be reliable, flexible with the tenacity to get the job done
* Occasional weekend work will be necessary
CONDITIONS
The current salary is ?**Apply on the website**,**Apply on the
website** per annum. The contract is for **Apply on the website**
hours per week which can be completed between the hours of 9am and 5pm
Monday to Friday. Some evening and weekend work is required, for which
time off is given in lieu. Annual leave is **Apply on the website**
days per annum pro rata. This job is based in the National Office and
may involve a small amount of travel outside of Dublin.
TO APPLY
Please submit a detailed cover letter explaining your interest in this
position and a complete CV outlining your experience, to Claire
Barkey, **Apply on the website**, by the **Apply on the website**
November **Apply on the website**.
We need : English (Good)
Type: Permanent
Payment:
Category: Others
